HR Officer

In this versatile role, you are an important administrative and organizational point of contact within HR. You support the full employee journey of our staff, with a strong focus on planning, follow-up and administration, ensuring that HR processes behind the scenes run smoothly and correctly. 

Your responsibilities

1. People, Culture & Team (±50%) 

 

• Recruitment & onboarding (administrative support) 

You support the recruitment process from an administrative and organizational perspective. You are responsible for posting job vacancies online, processing candidate applications, following up on applications administratively, and scheduling interviews. You ensure correct and timely communication with candidates and contribute to a smooth and professional candidate experience. 
Content-related selection and decisions are made in consultation with the Languages & Recruitment Manager; you ensure structure and follow-up. 

• Learning & development (planning & coordination) 

You support the training policy by coordinating the planning and organization of training sessions. You schedule employees for trainings, manage participant and attendance lists, book rooms and catering, and ensure accurate administrative follow-up. 
The content-related selection of trainings and trainers is done by the responsible manager; you oversee the practical execution and planning. 

• Internal communication 

You support internal communication by collecting, structuring and sharing information. Every quarter, you gather input from the workplace for the internal newsletter and ensure that updates and HR communication are shared clearly and accessibly. 

• Team spirit & wellbeing 

You support team spirit and wellbeing initiatives on an administrative and organizational level. You track birthdays and work anniversaries, ensure small gifts or attentions are arranged at the right time, and assist with the practical organization of small internal actions or events. 

• Feedback & surveys 

You support the distribution and follow-up of short surveys (pulse surveys). You collect and structure the results and present them clearly to support further analysis within the HR team. 

 

2. Operational Flow & Administration (±50%) 

 

• Planning & temporary staffing 

You are an important link between the teams and temporary employment agencies. You process schedules in the system, communicate staffing requests, and verify that temporary workers’ hours are submitted and invoiced correctly and on time. 

• Payroll support 

You register medical certificates, leave requests and overtime so payroll processing can run correctly based on your input. You follow up on deviations and report irregularities in a timely manner. 

• Social and legal administration 

You prepare documents for specific situations such as parental leave, time credit, or career breaks. You follow up on these files administratively and ensure everything is processed in compliance with current legislation. 

• Data & file management 

You keep the HR system (Acerta) up to date and well-structured. You correctly process address changes, bank details and changes in family situation in the digital personnel files. 

• Workplace accidents & medical monitoring 

In case of workplace accidents, you handle the administrative declaration and follow-up in cooperation with the insurance company. You also plan and follow up periodic medical examinations with the external prevention service. 

Your profile

• Education: Bachelor’s degree in HR Management, Office Management, or a similar administrative qualification.  

• Experience: Minimum 2 years of payroll experience is required.  

• Organization & planning: You work in a structured and accurate way and are strong in planning and follow-up.  

• Communication: You communicate professionally and clearly in both languages (NL & FR), both written and spoken.  

• Discretion: You handle confidential employee information correctly and discreetly.  

• Flexibility: You switch easily between administrative tasks, planning and supportive HR activities. You are willing to work 1 evening shift per week and 1 weekend day per week.  

Reporting & coaching

You work closely within the HR team and receive guidance from two perspectives: 

 

• Content guidance: For social/legal matters, payroll and planning, you are supported by the colleague focusing on the “hard” HR processes.  

• HR & talent collaboration: For recruitment, communication and wellbeing, you work together with the Talent & Recruitment Manager.  

Salary Package

• Medior (from 2 years of experience): maximum approx. €3,500 gross  

• Meal vouchers: €4.50  

• DKV insurance  

• Additional benefits according to company policy  

• Meal vouchers  

• Eco vouchers  

• Sunday premium of 150%  

• DKV hospitalization insurance after 9 months of employment  

• Access to our facilities (wellness & fitness) as a benefit in kind  

• 13th month salary